SQL Server Analysis Services 2005/2008 articles,blogs,scripts,FAQs,tools,books

Q: I would like to create an e-mail alert when some criteria has been met after processing Analysis Service cube. Any sugestion?

A: Analysis Services does not have "alert" functionality. SSAS cannot send e-mail, so your best bet is to delegate that functionality somewhere else. My suggestion was to use SQL Server.

Here are sample steps:

1. Create linked server from SQL Server to your Analysis Services:

EXEC master.dbo.sp_addlinkedserver @server = N'VIDAS-LENOVO-ADVENTURE'
 , @srvproduct=N'MSOLAP'
 , @provider=N'MSOLAP'
 , @datasrc=N'VIDAS-LENOVO'
 , @catalog=N'Adventure Works DW'
go
EXEC master.dbo.sp_addlinkedsrvlogin @rmtsrvname=N'VIDAS-LENOVO-ADVENTURE'
 , @useself=N'False'
 , @locallogin=NULL
 , @rmtuser=NULL
 , @rmtpassword=NULL
go

2. Get data from your SSAS database that will trigger e-mai.

Example, following query will get from Adventure Works Employee Actual Sales and Targeted Sales Amounts. Just records where Targeted Sales is more than Actual sale will be returned. You will save results in the table AdventureWorks.dbo.EmplSales:

SELECT [[Employee]].[Employee]].[Employee]].[MEMBER_CAPTION]]] AS EmployeeName
          ,[[Measures]].[Sales Amount Quota]]] AS SalesTargetAmount
          ,[[Measures]].[Reseller Sales Amount]]] AS SalesAmount
  INTO AdventureWorks.dbo.EmplSales
 FROM OPENQUERY([VIDAS-LENOVO-ADVENTURE]
    , 'SELECT {[Measures].[Sales Amount Quota], [Measures].[Reseller Sales Amount]} ON 0
                , NON EMPTY [Employee].[Employee].Children ON 1
         FROM [Adventure Works]
       WHERE ([Date].[Calendar].[Calendar Quarter].&[2004]&[1])' ) AS M
 WHERE [[Measures]].[Sales Amount Quota]]] > [[Measures]].[Reseller Sales Amount]]]

3. Now you have table AdventureWorks.dbo.EmplSales. If you run query "SELECT * FROM AdventureWorks.dbo.EmplSales", this will be your results:

EmployeeName	SalesTargetAmount	SalesAmount
Garrett R. Vargas	280000	245520.3631
Jae B. Pak	883000	778625.4236
Jillian Carson	714000	611129.0544
José Edvaldo. Saraiva	569000	502176.7795
Linda C. Mitchell	894000	851503.5759
Lynn N. Tsoflias	399000	335166.417
Michael G. Blythe	849000	728590.3421
Pamela O. Ansman-Wolfe	343000	287360.7647
Rachel B. Valdez	366000	338292.5434
Ranjit R. Varkey Chudukatil	707000	595612.6343
Shu K. Ito	614000	488129.3625
Stephen Y. Jiang	84000	72229.6073
Syed E. Abbas	7000	5313.012
Tete A. Mensa-Annan	454000	387635.9604
Tsvi Michael. Reiter	538000	483937.8403

Now you can use SQL Server stored procedure sp_send_dbmail to send results:

IF (SELECT COUNT(*) * FROM AdventureWorks.dbo.EmplSales) > 0
BEGIN
 EXEC msdb.dbo.sp_send_dbmail @profile_name = 'AdventureWorks Administrator'
, @recipients = ' This e-mail address is being protected from spambots. You need JavaScript enabled to view it '
, @query = 'SELECT * FROM AdventureWorks.dbo.EmplSales'
, @subject = 'Employess that did not reach target'
, @attach_query_result_as_file = 1 ;
END

Of course, before starting to send e-mails, make sure that you setup your mail profiles. There are a lot of articles on the web that tells you how to do that.

When you have this SQL Code, you can add it as a separate SQL step after you finished processing (for example in SQL Server Jobs).